MINUTES OF THE MEETING (unaccepted)
June 29, 2016
Trustees of the Chazy
Public Library
________________________________________________________________________
Roll Call: The meeting was called to order at 5:30 pm by
Debby Powers (President). Present were Trustees: Debby Powers, Jill Beeman, Terry
Tregan, and Gloria LaDue. Kristin
McAuliffe was absent. Also attending
were Frances Fairchild (Director), and Judy McDonald (Friends of the Library
President).
Public Forum
Judy McDonald
reported that the signs for the annual garage sale fundraiser are out. Also
post cards and ornaments were sold at the Miner Farm Open House.
Review of minutes for
May18, 2016:
Motion made by Jill
to accept the minutes with one change (George Brendler’s term expired May 18, 2016)
seconded by Terry, motion passed.
Treasurer's Report:
Checking acct balance as of May 31, 2016 is $82296.06.
Motion made to
accept Treasurer's report by Jill, seconded by Gloria, motion passed.
Director' Report:
Activities ongoing.
Summer programming: Karen Pillsworth 7/12, Nan Hoffman, 7/
20. Sweet Adelines, 8/3.
Summer Reading program scheduled for July 26-28. Currently
no one has enrolled in the program.
Correspondence: Thank
you cards will be sent to Mary Lou Beauharnois for Cupcake Kids’ donation of
funds for picnic table building materials and to Richard West for building the
picnic table.
Committee Reports:
Collections – Ongoing.
Policies – Computer and internet policy revision was
tabled until we receive the e-rate money approval.
Public Relations/Programs -
Summer events signs are out.
Jill will get the events calendar posted on library Facebook page.
Summer story times: we currently have one volunteer.
Sweet Adelines/Strawhatter Program/Ice Cream Social is Aug.
3 (rain date Aug. 4). Trustees will do setup/cleanup and serve ice cream. Setup
is at 5, program is at 5:30.
Property Maintenance
.
Old Business:
Board self-evaluation check list (completed at last month’s
meeting).
Letterhead changed and emailed to trustees and director.
E-rate (Debby and Betsy): 2nd phone line for fax
and new server equipment
Motion: made by
Terry to accept the bid from Chazy Westport for E-rate category one (a second
phone line dedicated for a fax), seconded by Jill. Motion passed.
Motion: made by
Terry to accept the bid from Vermont Connections of St. Albans for E-rate
category two (equipment and services), seconded by Jill. Motion passed.
New Business:
Debby and Jill have begun to research Civil Service rules
regarding future director job classification. More research needs to be done.
Debby and Jill will update trustees.
Computer Support Services are needed. Stored Technology
Solutions (used by Peru Library) and Guru Tech Services were discussed as
possibilities. Debby will set up a meeting with representatives from the two
companies.
Camera purchase for library events was discussed.
Motion: made by
Terry to authorize Debby to buy a camera for library events not to exceed $200,
seconded by Jill. Motion passed.
Reminder of policy regarding community service volunteers
from Probation Dept.
Meeting was adjourned at 6:20 pm.
Next meeting, July
27, 2016 at 5:30 p.m.
Respectfully submitted,
Terry Tregan
Secretary
