Saturday, May 7, 2016

April 2016 Trustees Meeting Minutes (Accepted)

April 27, 2016

Trustees of the Chazy Public Library
Roll Call and Introductions:  The meeting was called to order at 5:30 pm by George Brendler (President). Present were Trustees: George Brendler, Debby Powers,  Jill Beeman,  and Terry Tregan.   Kristin McAuliffe was absent. Also attending were Frances Fairchild (Director), Rae McAuliffe (FOL) and guest Gloria Ladue.

Public Forum
Friends of the Library. Annual meeting and membership drive is scheduled for May 5 at Amazing Grace Vineyards.

Review of minutes for March 30, 2016:
Motion made by Debby to accept the minutes, seconded by Terry, motion passed.

Treasurer's Report:
Checking acct balance as of March 31, 2016 is $87,896.31.
Motion made to accept Treasurer's report by Jill, seconded by Terry, motion passed.

Director' Report:
Activities ongoing.
Annual report was submitted April 18, 2016.
Trustees were given a copy of the Annual report to review and will vote for acceptance
At May meeting.
Summer reading program scheduled for July 26-28, 2016.
Director recommended to the trustees several workshops that are being presented in May.
Day of Caring: Group of Beekmantown students washed windows, raked the yard and shelved books.

 Debby and Jill will be attending the LTA meeting in Plattsburgh, May 6 and 7.

Committee Reports:
Collections – Ongoing.

Policies –  Volunteer policy was reviewed. Computer and internet policy needs revising
to comply with Children’s Internet Protection Act if we participate in the e-rate grant.

Public Relations/Programs -    
Working on scheduling summer programs.
A summer program calendar will be sent home with school children once schedule is finalized.

Property Maintenance – Air conditioner and dehumidifier will be setup.

Old Business: 
New blue library flag has been put up.
Debby is working on E-rate application with Betsy Brooks.
Gloria Ladue has turned in petition form to Chazy school office so she is eligible to run for trustee at budget vote on May 17.
Planning document and Mission statement will be reviewed by Debby, Jill and Terry before next meeting.

New Business:
George will prepare the Report to the Community and distribute before budget vote.
Trustees need to do self-evaluations before next meeting.

Meeting was adjourned at 6:50 pm.
Next meeting, May 18, Organization meeting at 5:30 pm .

Respectfully submitted,
Jill Beeman