Thursday, April 28, 2016

March 30th Minutes (Accepted)

March 30, 2016

Trustees of the Chazy Public Library
Roll Call and Introductions:  The meeting was called to order at 5:30 pm by George Brendler (President). Present were Trustees: George Brendler, Debby Powers, Jill Beeman, Kristin McAuliffe and Terry Tregan.   Also attending were Frances Fairchild (Director), Rae McAuliffe (FOL).

Public Forum
Friends of the Library. Annual meeting and membership drive is scheduled for May 5 at Amazing Grace Vineyards.

Review of minutes for February 24, 2016:
Motion made by Terry to accept the minutes with corrections, seconded by Debby, motion passed.

Treasurer's Report:
Checking acct balance as of February 29, 2016 is $88,558.08.
Motion made to accept Treasurer's report by Kristen, seconded by Jill, motion passed.
Debby delivered budget to school for budget vote.
$500 was received from the Meehan family to be used to purchase books and $600 was received from the Stewarts Holiday matching program. Thank you notes will be written to both.

Director' Report:
Activities ongoing.
Annual report has been finished.
Motion was made by Terry and seconded by Kristen to pay for 2 trustees at $65 each
to attend the Library Trustees Association Annual Conference in Plattsburgh on
May 7, 2016.

 United Way Day of Caring application has been submitted.
The Board decided not to apply for a discount card to the Adirondack Museum.

Committee Reports:
Collections – Ongoing.

Policies – Updating computer and internet policy to comply with Child Protection Act.

Public Relations/Programs -    
Working on scheduling summer programs.

Property Maintenance

Old Business: 
New blue library flag has been ordered.
Debby is working on E-rate application with Betsy Brooks.

New Business:
 Sunshine fund collection needs to be completed.

We need a new board member to take George’s seat. Prospective board members need to      pick up petition forms at school.

Annual review of Planning document and Mission statement will be scheduled.

Meeting was adjourned at 6:45 pm.
Next meeting, April 27 at 5:30 pm.

Respectfully submitted,
Jill Beeman