Thursday, February 25, 2016

January 20, 2016 Trustees' Meeting Minutes (accepted)

January 20, 2016

Trustees of the Chazy Public Library
Roll Call and Introductions:  The meeting was called to order at 5:34 pm by George Brendler (President). Present were Trustees: George Brendler, Debby Powers, Jill Beeman,   Kristin McAuliffe and Terry Tregan.  Also, attending were Frances Fairchild (Director).

Public Forum
Friends of the Library. No report.

Review of minutes for November 18, 2015:
Motion made by Debby to accept the minutes, seconded by Kristen, motion passed.

Treasurer's Report:
Checking acct balance as of November 30, 2015 is $55,087.59.
Checking acct balance as of December 31, 2015 is $91,647.25.
Tax levy money received $37,500, $2350 was received from the holiday drive, and $796.33 received from the quilt raffle.  $500 donated from Lee and Kay Kern for book purchases. Debby will prepare the budget for the next meeting.
Motion made to accept Treasurer's report by Jill, seconded by Terry, motion passed.

Director' Report:
Activities ongoing.
Nan Hoffman has been scheduled for July 20, 2016 at a cost of $250. Working on other activities, we have $600 from Stewart grant for these activities.

Thank you notes will be sent to Laura Shambo, Jim West, and the Kerns.

Committee Reports:
Collections – Ongoing, $984.98 available.

Policies – Trustees have received 2015 NYS Trustee Handbook.

Public Relations/Programs -    
Book signing by Kristen Hotaling on Dec 10 was successful.

Property Maintenance

Old Business: 
George and Debby attended the CEFLS workshop on Building a board Dec 7.
Karen Clark of Chazy won the quilt on Dec 17.
Jim West repaired the side door closer.
Director evaluation has been filed.

Motion made by George, 2nd by Jill, to change library hours.
Motion was passed, new hours eff Feb 1, will be T & TH 12:30 pm –7 pm,
 WED 10 am-5 pm, SAT 9 am-2 pm., which is still 25 hours.

Motion made by Terry, 2nd by Jill for George to get information from CEFL on the E-RATE application.

New Business:
Sunshine fund collection.
Blue library flag needs to be replaced, Debby will order a new one.
$1000 will be put in the budget for tech support.

Motion made by Kristin, 2nd by Terry to go into executive session, 7 pm.
Motion made by Kristin, 2nd by Debby to come out of executive session, 7:20 pm.
Motion made by George, 2nd by Jill to offer Becky Favreau the janitorial position at a rate of $11/hr for 2-3 hours a week.

Meeting was adjourned at 7:30 pm.
Next meeting, February 24 at 5:30 pm.

Respectfully submitted,
Jill Beeman