Thursday, March 31, 2016

Minutes of the February 24th Trustees' Meeting (Accepted)

February 24, 2016

Trustees of the Chazy Public Library
Roll Call and Introductions:  The meeting was called to order at 5:30 pm by George Brendler (President). Present were Trustees: George Brendler, Debby Powers, and Jill Beeman.   Kristin McAuliffe and Terry Tregan were excused.  Also, attending were Frances Fairchild (Director), Rae McAuliffe (FOL), Judy McDonald and guest Betsy Brooks (CEF Automation Director).

Public Forum
Friends of the Library. No activities planned. Meeting scheduled for end of March.

Betsy Brooks presented a circulation report for the CEF Library System. Chazy Public Library is doing very well when compared to other libraries in the system over the last 5 years.

Betsy explained the E-Rate program as a Federal grant that provides money for wireless equipment and managed services. There are several steps in the application process, Betsy will be helping Francie with the application process and Debby has offered her help as well.

Review of minutes for January 20, 2016:
Motion made by Debby to accept the minutes with corrections, seconded by George, motion passed.

Treasurer's Report:
Checking acct balance as of January 31, 2016 is $90,481.85.
Motion made to accept Treasurer's report by Jill, seconded by George, motion passed.
Debby presented the 2016-2017 budget. George made the motion to accept the budget,
Jill seconded. Budget passed.

Director' Report:
Activities ongoing.
The Sweet Adelines serenaded Francie on Feb 14th.
George and Terry wrote Thank you notes to Christmas donors.
Blank tax forms have been received from the IRS, we will share with the post office.

 LTA membership renewal has been submitted.

Committee Reports:
Collections – Ongoing, $984.98 available.

Policies –  The list of policies will be updated on the webpage.

Public Relations/Programs -    
Working on scheduling Martin Podskoch.

Property Maintenance –

Old Business: 
We have had positive feedback on the new library hours, mostly the later hours on Saturday.
 Becky Favreau is doing a great job cleaning the library.
Debby will order new blue library flag.

New Business:
 Sunshine fund collection needs to be completed.
 We will take a $75 ad in the Chazy Music Theatre program for the March show.
 We need a new board member to take George’s seat. Prospective board members need to   pick up petition forms.

Meeting was adjourned at 6:50 pm.
Next meeting, March 30 at 5:30 pm.

Respectfully submitted,
Jill Beeman