MINUTES OF THE MEETING (Accepted)
June 26, 2014
Trustees of the Chazy
Public Library
________________________________________________________________________
Roll Call and
Introductions: The meeting was
called to order at 5:31 by George Brendler (President). Present were Trustees:
George Brendler, Debby Powers, Jim Meehan, Tammy Braun, Jill Beeman and Kristen
McAuliffe. Also, attending were Frances
Fairchild (Director) , Rae McAuliffe (FOL) and Eva Jankowska (CEF)
Public Forum
Ewa Jankowska from CEF Library System went over the CEF
Direct Access Plan. Ewa explained that with the elimination of the Bookmobile many towns do not have access to a
library. With a library card from CEF they have access to all libraries in the
system. Ewa also brought to our
attention that we have an inadequate level of income to support our services as
stated in the Access plan. The recommended level is $20/capita She encouraged us to do trustee training.
Kristen McAuliffe made a motion to approve the Direct Access
Plan, seconded by Debby Powers. Motion passed.
Friends of Library report: A $500 scholarship was given to
Courtney Gilmore a Chazy Senior who will be attending Plattsburgh State
in the Fall. Planning is continuing for
the Chazy wide yard sale for July 26 , and they are hoping
to host a book sale in the
fall.
Review of minutes for
May 21, 2014:
Debby Powers moved to accept minutes, seconded by Jill
Beeman.
Treasurer's Report:
Checking acct balance as of May 31, 2014 is $ 60805.03
Motion to accept Treasurer's report by Jim Meehan, seconded
by Jill Beeman.
Director' Report:
More subs are needed. George and Kristen will be
interviewing a new applicant
July 1. Jill and
Tammy have volunteered to learn the
Horizon system also. They
will set up a time with Karen.
Correspondence:
Letterhead needs to be updated to include new trustees and
new offices being held.
Debby will work on this. We need to order new Thank you
cards.
Jill will send Thank yous to Frank Langr and Lori Kashorek for the concert
on June 18th, and to Raegan West for her Girl Scout troop
planting flowers at the
library in June.
Old Business:
Programs - Programs and activities were discussed.
The garden shed dedication was well attended. AARCH program is looking for a date in early
October. Changes to the July activity
schedule were given to Karen Pepper, updates to the calendar of events were being made and posted. $4 was made from the "Books are Fun" program.
Francie hopes to do it again with better publicity.
Policy - All trustees received a new Disaster Plan
that was approved at the last meeting
for their handbooks.
Jill, Debby and Francie met with Betsy Brooks (CEF) to set
up new Kindles that
were purchased with money donated by the Chazy Lions Club.
Jill will write up directions for downloading EBooks to the Kindles. Debby is
looking into purchasing
stylus for the Kindles. George is working on a Kindle
policy.
Public Relations - George & Kristen are working
on the report to the community.
We are tabling the question of changing the library hours
for a future discussion.
We are looking for people to do book reviews on
Facebook/Website.
Property Maintenance - It was determined that the
flood door previously discussed
will not work. The
berm was discussed for controlling the water from the river
gets high. Kristen made a motion, 2nd by Jim Meehan that we
pursue building the
berm with a cap of $2000 for the expense. A computer inventory is being established
with the computers being numbered. A disaster kit has been
put in the cloak room. we still need to purchase a small radio for the kit. The
insurance policy has been reviewed,
we have adequate liability insurance but do no have flood
insurance.
New Business:
Richard West gave George some artifacts that were found on
the current library
property years ago when work was being done. It was
suggested that maybe a Chazy senior could do some kind of display case for the
artifacts as their "Senior project".
This will be pursued in the Fall when school is back in
session.
Debby showed the board different options for the weathervane
being purchased
in memory of Laverne Dutcher.
George encouraged all trustees to review their handbooks
along with the CEF and Directors handbooks.
George made a motion, 2nd by Debby, to appoint Tammy Braun as trustee to replace
Jim Meehan who is resigning his position because of work commitments. Tammy
signed
her Oath of Office.
Meeting went into executive session at 7:30pm.
Executive session adjourned at 8:30
Meeting was adjourned at 8:30
Next meeting July 24,2014
Respectfully submitted,
Jill Beeman
Secretary