MINUTES OF THE MEETING (Accepted)
May 21, 2014
Trustees of the Chazy Public
Library
Roll call and Introductions: The meeting was called to order at 5:31 p.m.
by George Brendler (President). Present were Trustees: Debby Powers, Kristin McAuliffe, George Brendler,
Jill Beeman, Jim Meehan and Tina Trombly.
Jill Beeman was welcomed as the newly elected Board member to replace
Tina Trombly, who has completed her term a service. Also present was Director
Francie Fairchild, and Friends of the
Library (FOL) president, Rae McAuliffe
and visitors Christine Pilon, Mr. and Mrs. Pilon and Katherine Brown (CCSR
[Chazy Central Rural School] Faculty and Senior class advisor).
Public Forum.
Christine Pilon presented
to the board her CCRS senior project, a steel stick welded outdoor bench and
gave a verbal and pictorial presentation to the board. The Board recognized the
significant effort that Christine committed to the project with tutelage from
Alex Misiaszek and support from her parents.
Ms. Brown and the board discussed
the other senior CCRS projects by Matthew Moore (fund raising), Andrew Eseltine
(drop box restoration) and Meranda LaBelle (cook book). The Board and Ms. Brown
noted the benefit to the Chazy Public Library and to the students that these
projects bring. The Board and Director
are grateful to Ms. Brown and the students’ interest in our library and for
their projects
As regards the FOL
(Friends of the Library): Rae McAuliffe noted that May 22, 2014 is their annual
FOL members dinner had a change in venue and that the dinner this year is also
for recognition of the help that Jeff and Mary Higgins have given the
library. The Board appreciates the
Higgins’ support and is pleased that FOL is recognizing the Higgins’
support. The Martha Gallagher concert
was discussed and the FOL intends to participate in the Town Wide Yard Sale and
continue with the Book Sale.
George Brendler
presented a gift of recognition and appreciation on behalf of the board to Tina
Trombly for her 10 years of service to the Library and community as a Board
member.
Review of minutes of
April 23, 2014:
George Brendler moved
to accept the minutes, second Debbie Power. Motion passed.
Treasurer's Reports April, 2014:
Checking acct. balance
Mar. 2014 was - $65,740.99; April 30, 2014 was - $62,280.36. Motion to accept
the treasurer’s report as presented by Kristin McAuliffe. Second by George
Brendler. Motion passed.
Director's Report:
The board discussed
and approved the use of the library for use of the facility by Linda Garrand for
adult yoga session. The library will
receive reimbursement from Linda for use of the facilities. Motion to allow the session was made by
George Brendler, second by Jill Beeman.
Motion passed.
The opportunity for
children’s yoga session will be pursued with Kindred Spirits. Action: Kristin McAuliffe
The necessary
insurance documents from the vendors will need to be secured. Action
?
The Kindle books
obtained with a donation from the Chazy Lions’ club were noted. The Director
will become knowledgeable in Kindle books operation and Jill Beeman volunteered
to also assist with the matter. Betsy Brooks will be contracted as regards
current policies of the Clinton Essex Franklin Library system towards lending
of Kindle books. A policy need to be
established and details on execution is needed. Action: Debby Powers George Brendler
Program Committee
consisting of the Director, Kristin and George was affirmed.
Correspondence:
A thank you note was
sent to the Andrew West family acknowledging the donation to cover the cost of
Bronze plaque for the Garden Shed. Lion’s club and Lori Dutcher notes pending. Action
– Kristin McAuliffe.
Unfinished business
George Brendler will
contact the State Comptroller’s Office as regards the applicability of the
State Tax cap to the Library Budget request.
A written resolution
to override the Tax cap Limit, as voted on at the April 23 Library Board
meeting was distributed. It will be
filed with the minutes.
As regards the adopted
disaster plan George Brendler may organize a meeting the parties identified as
contacts.
New computer purchases
are in progress.
New business
This year’s budget was
passed by the community and Jill Beeman elected for the position on the Library
Board with strong support.
The institutions currently
used for the library banking and insurance needs were reviewed and approved for
the coming year.
Conflict of Interest
agreements were distributed and signed by board members.
The Secretary
presented and the board approved the slate of officers for 2014 – 2015: George Brendler - President, Kristin
McAuliffe - Vice-President, Debbie Powers - Treasurer, Jill Beeman - Secretary.
Kay Kern and Diane
Sabourin have agreed to serve on the library Publicity Committee.
Committee Reports
Collection Development
– Emily Castine continues in these efforts and noted that she focuses on
finding titles that are unique.
Policy – All Handbooks were updated by George Brendler
and distributed with the new policies approved last meeting.
A draft Disaster Plan
was distributed by George Brendler.
Motion to accept the plan generated by George Brendler was made by
Debbie Powers, second by Jim Meehan, passed by the board.
An overview of the
revised book is intended at the June meeting.
Public Relations – Kristin McAuliffe reported that the CCRS
school year is winding down and next year the invitation will be extended again
to students who are interested in liaison position with the Chazy Public
Library.
CCRS Summer Reading
List has not yet been obtained. Action:
Francie Fairchild.
Report to the
Community, pending. Action: George Brendler
Library Facebook site
efforts are on-going.
The board discussed
efforts to increase attendance at public events, possibly choosing a set time
for all events, better more extensive written public notices (calendars) in
areas where summer visitors to the Chazy area will notice such as lake area and
campgrounds.
The board requested
the Director to routinely submit information as to our library’s activities to
Clinton Essex Franklin Library system for use in their monthly newsletter: Action: Francie Fairchild
Kristin McAuliffe
noted that the Library should seek to improve access to the After School
Program at CCRS.
Programs
The Director has not yet determined
a date for Catherine Clark to present her artistic works.
Frank Langr will have the CCRS jazz
musical group present this June 18, 2013 at 6:30 pm. The garden shed will be
dedicated in conjunction with this event.
“Despair in the Wilderness after The
American Revolution” presentation will be July 19, 2014 at 2:00
Glen Pearsall book signing date is
July 15, 2014.
Sweet Adelines performance is July 16, 2014 at 6:30 pm.
Punka Hontus event will be Aug 20, 2014.
“RSVP Band” concert is pending.
Program offered by Joann Trombly will continue.
Girl Scouts will be contacted to determine if they would like to plant
flowers on the grounds
Legal Affairs – see Unfinished and New business (above).
Maintenance-
Discussion to prevent water damage
during periods of elevated river levels continued. George Brendler will continue to pursue options.
Water pump for use of river water to
water planting is in available
Fund Raising – No report
Family programs – Story Time continues to go well
Summer Reading program and Reading camp were discussed.
Kristin McAuliffe suggested
incorporating yoga for children sessions that may be offered by Kindred Spirits
into the Summer Reading program. The board agreed that would be a positive
action
May draft minutes motions were reviewed.
Meeting adjourned,
the time was not noted.
Next meeting June 26,
2014 05:30. Chazy Public Library Community Room
Respectfully
submitted,
Jim Meehan
