MINUTES OF THE MEETING(accepted)
April,
23 2014
Trustees of the Chazy Public
Library
Roll
call and Introductions:
The meeting was called to order at 5:31p.m. by Tina Trombly
(President). Present were Trustees: Debby Powers, Kristin McAuliffe,
George Brendler and Jim Meehan. Also present was Director Francie
Fairchild, and Friends of the Library (FOL) president, Rae
McAuliffe and visitors Jill Beeman and Tammy Braun as possible future
board members.
Public
Forum.
As
regards the Friends of the Library: Rae McAuliffe noted that May 22,
2014 is their annual FOL members dinner.
Review
of minutes
of
Feb 26, 2014:
George
Brendler moved to accept the minutes, second by Jim Meehan. Motion
passed.
Treasurer's
Reports Fe. 2014:
Checking
acct. balance Feb. 28, 2014 was - $67,711.11; Mar. 31, 2014 was -
$65740.99. Motion to accept the treasurer’s report as presented by
Jim Meehan. Second by Kristin McAuliffe. Motion passed.
Director's
Report
:
Sailboat
weather vane will be purchased with the funds provided by the Dutcher
family in memory of LaVerne Dutcher.
Various
events and workshops were discussed as per report.
Correspondence:
A
thank you note will be sent to the Andrew West family acknowledging
the donation to cover the cost of Bronze plaque for the Garden Shed.
Action
–
Kristin McAuliffe.
Unfinished
business
Orders for new computers have been delivered to Betsy Brooks
$500.00
donation from this Chazy Lion’s club will be used to purchase
Kindles for patrons’ use.
New
business
Jill
Beeman’s petition for the position on the Library Board is in
place.
Committee
Reports
Collection
Development – on-going.
Policy
–
Several policies for the Library were accepted for incorporation into
Trustees’ Handbook as follows: Job Description of
Librarian/Director – George Brendler motion to accept Deb Powers
second, approved; Director Activities Booklet - George Brendler
motion to accept Jim Meehan second, approved; Director’s Evaluation
Checklist- George Brendler motion to accept Kristin McAuliffe second,
approved; Director’s Activity Booklet - George Brendler motion to
accept Jim Meehan second, approved; Computer and Internet Use Policy
- George Brendler motion to accept Deb Powers second, approved;
Library Long Range Plan Kristin McAuliffe motion to accept, Jim
Meehan second, approved. George Brendler is reviewing and updating
the Disaster Policy based on materials from a Disaster Plan workshop
sponsored by Clinton Essex Franklin Library system.
Public
Relations
– Kristin will receive names before the next meeting from the
Steve Patnode of CCRS of students who are interested in liaison
position with the Chazy Public Library.
Report
to the Community will be prepared after the May organizational board
meeting.
Modification
to the Library Facebook site are on-going. Consideration is being
given to creating a format for children and adult book reviews for
posting on Facebook and possibly incorporate these reviews into the
Summer Reading Program.
A
Family program workshop attended by Kristin and Francie was discussed
and they found it very helpful.
Programs
Easter
Egg Hunt went well.
AARCH
will be contacted for establishing a day for their program
Dave
Ruch will present “Songs of the Erie Canal” on April 30 at 7:30
pm.
The
Director will determine a date for Kathleen Clark to present her
artistic works in the library community room and she will display 1
item in the library proper.
Martha
Gallagher concert April 27, 2014 at 2:00 pm.
Frank
Langr will have the CCRS musical group present this spring.
“Despair
in the Wilderness after The American Revolution “ presentation will
be July 19, 2014 at 2:00 pm.
Glen
Pearsall book signing date is July 19, 2014.
Sweet
Adelines performance is July 16, 2014 at 6:30 pm.
The
garden shed will be dedicated in conjunction with one of the library
events noted above.
“RSVP
Band” concert is pending.
Legal
Affairs –
The board discussed a resolution to override the tax cap limit as
regards the new budget. George Brendler presented the motion to
approve the resolution, Deb Powers seconded the motion. Tina Trombly
Debby Powers, Kristin McAuliffe, George Brendler were in favor and
Jim Meehan was opposed. Resolution passed
Garden–
Program offered by Joann Trombly in April went well. More sessions
will be offered
Maintenance-
Chess
table has been repaired by Woodworks.
A
garden bench being made by CCRS student Christine Pilon will be
placed by the garden shed .
Discussion
ensued regarding construction of a earthen berm along the north side
of the library to guard against water damage during periods of
elevated river levels. George Brendler will pursue the matter with
contractors and any regulatory permitting considerations. Also a
flood panel for the rear basement door is under consideration.
Fund
Raising
– No report
Family
programs –
Story Time continues to go well
Summer
Reading program, refer to Director’s report. Funding of $500.00 was
received from Stewart's and will $200.00 from CEFLA to assist his
program.
The
board agreed that the meetings starting in June will be the last
Thursday of the month at 5:30 pm
Board
held an executive session. Jim Meehan made the motion, second by Deb
Powers, approved
April
draft minutes motions were reviewed.
Meeting adjourned at 07:52 pm
Next
meeting May 21, 2014 05:30. Chazy Public Library Board Room
Respectfully
submitted,
Jim
Meehan
