MINUTES OF THE MEETING(accepted)
March
26, 2014
Trustees of the Chazy Public
Library
Roll
call and Introductions:
The meeting was called to order at 5:31p.m. by Tina Trombly
(President). Present were Trustees: Debby Powers, Kristin McAuliffe,
George Brendler and Jim Meehan. Also present was Director Francie
Fairchild, and Friends of the Library (FOL) president, Rae
McAuliffe.
Public
Forum.
As
regards the Friends of the Library: Rae McAuliffe reviewed the FOL
meeting. The FOL approved the funding of library events, recognized
Jeff and Mary Higgins for the generous help to the Chazy Public
Library. May 22, 2014 is their annual FOL membership dinner. The FOL
will sponsor an Alice in Wonderland Tea for activities directed
towards children.
Review
of minutes
of
Feb 26, 2014:
George
Brendler moved to accept the minutes, second by Deb Powers. Motion
passed.
Treasurer's
Reports Fe. 2014:
Checking
acct. balance Jan 31, 2014 was - $69,347.45; Feb. 28, 2014 was -
$67,711.11. Motion to accept the treasurer’s report as presented by
Jim Meehan. Second by George Brendler. Motion passed.
Director's
Report
:
Observational
Drawing workshop report submitted to fulfill grant requirement.
Various
events and workshops were discussed as per report.
Board
decided not to participate in the USDA nutritional program.
Correspondence:
Adirondack Architectural Heritage Organization programs were discussed and will likely be pursued with Steve Engelhart for future library activities.
In response to an offer from Lori Dutcher to make a donation in memory of her mother, Laverne, the board plans to purchase a weathervane. President Tina Trombly will communicate our appreciation and suggestion to Lori.
Family Creative Workshop will be attended by Francie Fairchild and Kristin McAuliffe, April 14, 2014.
A request for addition of links to on-line colleges was approved. Matt Smith will be contacted. Action- George Brendler
The library will host a Webinar Musical show.
Unfinished
business
Director's
Job Description and Director Activities Booklet which had been
previously distributed were discussed. The Director had not reviewed
the material for allowing adequate comment. Action was tabled. Noted
in Policy Committee report below but will not be placed in the
Trustee Handbook yet.
Mr.
Frank Langr has confirmed that the CCRS music department will perform
this spring. Date to be announced.
Martha
Gallagher, Sweet Adelines and RSVP band concert are confirmed.
Decision
was made to offer the library space downstairs for a display if
desired by Catherine Clark.
Incident
reports were discussed to emphasize the need to insure that library
staff and board receive correct information expeditiously.
As
regards computer resources. The board decided to purchase 2 new
computers. 1 for adults, 1 for children. Funds for the children’s
computer will come from the Chazy/West Chazy Development Association, which are
intended for young patrons. John Brendler will review the
specification of the equipment. Motion to approve the funds for
purchase: George Brendler, Jim Meehan second. Motion was approved.
Money
from this Chazy/West Chazy Development Association source will also be used for
the Doll House
Bronze
plaque for the Garden Shed was viewed. Andrew West family donation
to cover the cost was recognized.
New
business
Report
The Community will be prepared by Tina Trombly for distribution.
The
Library budget is submitted.
Individuals
with interest in serving on the Library board of trustees will be
identified by current board members and initiation of the petition
process must be put in place
The
board will contact CCRS regarding the possibility of identifying any
students that would be interested in participating in the Public
Library Board meetings. The effort would present opportunity to the
motivated students and increase visibility of the library to younger
potential patrons. Action- Kristin McAuliffe
A
review of the Long Range Plan will be presented at May meeting.
Action – Tina Trombly
Committee
Reports
Collection
Development – on-going. Censorship and Collection Development
Policy Update accepted. Deb Powers offered the motion to accept, Jim
Meehan second. Motion approved
Kristin
McAuliffe suggested that we place a occasional book review by patrons
on the Library Facebook page in addition to new book posting.
Policy
– Several portions of the Trustees’ Handbook were distributed by
George Brendler. Trustees’ Handbook: Job Description of
Librarian/Director, Director Activities Booklet (drafts pending
approval,see above). Approved: Table of Contents, Library Staff
Contact List, Censorship, Material Selection/Collection Development,
Hiring Policy, Public Space Use (draft) Salary/Benefit Time Policy
(revised) Friends of the library Mission Statement and By-laws and
additional Key control tracking sheets.
Public
Relations – The board agreed to purchase a display calendar to
help inform the public of events. Also the CCRS will be contacted by
Deb Powers to inquire about using the CCRS electric display sign in
the school yard to advertise Chazy Public Library events. Kristin
McAuliffe agreed to be the library programs chair as she has had such
good success children’s program.
Legal
Affairs – No report
Garden
Committee – No report
Maintenance-
Woodworks
is repairing the chess table and chairs.
Fund
Raising – No report
Family
programs – Take a Bite Out of Book program will be pursued
March
draft minutes motions were reviewed.
Meeting adjourned at 07:00 pm
Next
meeting April 23, 2014 05:30. Chazy Public Library Board Room
Respectfully
submitted,
Jim
Meehan
