MINUTES OF THE MEETING(unaccepted)
January
22, 2014
Trustees of the Chazy Public
Library
Roll
call and Introductions:
The meeting was called to order at 5:35p.m. by VP George Brendler.
Present were Trustees: Debby Powers, Kristin McAuliffe and Jim
Meehan. Tina Trombly, president, was delayed arriving later. Also
present was Friends of the Library (FOL) president, Rae McAuliffe.
Public
Forum.
As
regards the Friends of the Library: Rae McAuliffe reviewed the FOL
Christmas Tea. CCRS elementary students helped decorate the Community
Room, a way of enhancing community involvement. The FOL have some
issues that will be addressed internally as to food preparation and
consideration of other community activities, which occur at the same
time as the Tea. The board was very appreciative of the FOL efforts
and interest.
Review
of minutes
of
Nov. 20 , 2013:
Debby Powers moved to accept the minutes as amended, second by
Trustee Kristin McAuliffe. Motion passed.
Treasurer's
Reports Nov. and Dec 2013:
Checking acct. balance Nov30, 2013 was - $ 39395.31; Dec. 31, 2013
was - $72,076.64. Motion to accept the treasurer’s report as
presented by Kristen McAuliffe. Second by George Brendler. Motion
passed.
Director's
Report
–written handouts
Story
Time program is very successful. Slots are filled through May, 2014.
Observational
Drawing conducted by Grace Potthast was successful. The report
required to fulfill grant requirement is yet to be completed by the
Director.
Board
discussed that computer maintenance needs to be expanded and more
formalized as prompted by Director’s report.
Discussion
was held in executive session regarding substitutes for the director.
Action:
Director will submit completed Observational Drawing report as
required for grant requirement. (pending)
Correspondence:
None
Unfinished
business
Book
signings – Glen Persoll, no update.
George
Brendler will check into the cleaning staff activities.
Kristin
McAuliffe - Common CORE efforts of CCRS. Ongoing no update. Target
date is mid February.
New
business
Additional
computer support was discussed. George Brendler will pursue perhaps
more formalized arrangements with John for his services. Board also
recognized that digitalization of it records must be kept up to the
level of current technology, accessible and secure.
Hiring
Policy was discussed and considered for revision. Board acknowledged
the need that the library’s current situation requires submission
of resumes for staff, establishment of an interview process and
substitute list. Further discussion was held in executive session.
Board
received the Director’s list of daily, monthly activities.
Sweet
Adelines
singing group performance for the summer 2014 was approved by the
Board. Other possibilities for the year were Speedy
Arnold
and RSVP
Band.
Committee
Reports
Collection
Development – on-going. Suggestion was made of posting a periodic
book review to keep the public better informed of our new holdings.
Policy
– Several portions of the Trustees’ Handbook were distributed by
George Brendler for discussion and updating, to insert into the
Trustees’ Handbook once completed: Table of Contents, updated
Staff, Trustee and Story Time contact lists, Year at a Glance, Public
Use of Facilities, Librarian Job Description, Salary Benefits Time
Policy, Activities for Director.
Public
Relations – Library web page, and public use of Facebook in
conjunction with e-mail to augment exposure of the library to patrons
of various age groups was noted.
Legal
Affairs – No report
Garden
Committee – No report
Maintenance-
report submitted
Fund
Raising – Deb Powers reported that the Holiday Fund Drive has been
very successful and tally will be given next month.
- Matt Moore is undertaking fund raising for the Public Library as his senior project at CCRS(Chazy Central Rural School). A book sale will be held Feb 8, 2014.
- Lee and Kay Kern made a donation of $500.00.
- Motion made by George to donate $200.00 towards CEFDA system for e-book program Seconded by Tina. Approved by board.
- Board has received notification of inclusion of the Chazy Public Library in the personal will of Jean Marleau
Family
programs – Common Core effort for assisting CCRS is ongoing.
Executive Session
Board
entered into executive session to discuss personnel matters and
handling of substitutes for staff. Tina Trombly, as board president,
was charged with actions. Motion was made to end executive session by
George Brendler and seconded by Deb Powers.
January
draft minutes motions were reviewed.
Meeting adjourned at 07:26 pm
Next
meeting February 26, 2014 05:30. Chazy Public Library Board Room
Respectfully
submitted,
Jim
Meehan
