Minutes
Chazy
Public Library Trustees' Meeting
July
25, 2012
at the Chazy Public Library
Roll
call and
Introductions:
The meeting was called to order at 5:35 p.m. by President George
Brendler. Also present were Trustees Debby Powers, Tina Trombly and
Angela Swan as well as Director Francie Fairchild and Emily Castine,
Chairperson for Collection Development. Trustee Meehan was excused.
Public
Forum
Friend's
Report
- Town wide yard sale will be hosted by the Friends on Saturday, July
28. Maps will be available in front of the Hubbell building due to
driveway construction at the new building.
Review
of minutes of June
27rd,
2012:
Motion
by Trustee Trombly to accept the minutes as presented. Second by
Trustee Powers. Motion passed.
Treasurer's
Report
Motion
by Trustee Swan to accept the General Fund Report as presented,
second by Trustee Trombly. Motion Passed. Beginning balance:
$30,760.44. Ending balance: $40,605. Significant activity included
deposit of proceeds from the sale of the Hubbell building.
Motion
by Trustee Trombly to accept the Renovation Fund report as presented.
Second by Trustee Swan. Motion passed. Beginning balance: $1,345.00,
ending balance $13,885.72. Significant activity included deposit of
$10,000 from the Charles Wood foundation and a portion of the
proceeds from the sale of the Hubbell building.
Two
Grant checks received:
Charles Wood in the amount of $10,000. Phase II NYS Construction
grant: $36,639.00. Phase I NYS Construction grant funds: $7,921.00.
NYS grant deposits will be reflected in next month’s report.
Trustee Powers presented a draft report with the items listed.
Director's
Report
Betsy
Brooks has offered to give a seminar on how to download books onto a
personal computer. Francie is checking to see if there is an
interest.
Conference
call re: Lifetime Arts
resulted in only two libraries deciding to participate in the
program. Chazy will not be participating this year.
Summer
Reading Camp will be presenting a play tomorrow at 11:00. Trustees
are invited to attend.
Library
traffic continues to increase as does the issuance of new library
cards. A discount pass to the Wild Center in Tupper Lake is available
at the Library. We also have a free pass available to Echo Lake
Aquarium in Burlington. Families can check out the pass like they
check out books and return the card after 4 days.
Committee
Reports
Policy
Committee – On
hold due to construction
Public
Relations – Facebook
likes are up to 71. Feedback is good.
Collection
Development:
Emily
Castine Trustee Powers report that bar
coding is
slowly catching up. Weeding of children's
books
is underway. Emily
displayed an
interesting mix of titles she has donated to the collection and
strongly suggested that we subscribe to the Library Journal, a
professional publication, for Francie as it offers excellent,
unbiased reviews of books. Motion
by Trustee Swan to go ahead with the subscription. Second by Trustee
Powers. Motion passed. Cost: $101.99 per year.
Correspondence:
None
Unfinished
business
Safe
Combination:
Everyone who needs it now has it.
Archiving
Board information:
Trustee Swan has moved the archives collection to the Brendler Board
room for filing.
Flag
pole status:
No update
New
business
Trustees
Powers and
Brendler changed President's signature with TDBank
Thank
You to Judy Sanger for air conditioner
Control
of lights:
Reminder to please turn off the lights as you leave the board room
and other areas of the building.
Flower
bed direction:
New landscaping will be needed in front of the building once the
driveway is complete. Tina will approach the gardening club about
taking on the project.
Plaque
placement: New plaques have arrived. Work session immediately
following the meeting.
School
group art scheduled for specific times of the year:
General discussion of a rotating schedule and whether other age
groups could also contribute. Angela will check with the War of 1812
Museum for artwork to display in honor of the 200th
anniversary.
Book
sale by friends
will
have to be moved to September 1 to allow plenty of time to complete
the community room for use that day. Tables and chairs will have to
be in place by then.
Project
Progress Reports
Fundraising
– Trustee
Trombly reported that raffle tickets are still being sold.
Drawing
to be held at Old Home Day.
Furnishings
– Trustees
Powers and Trombly
Oak
table leafs are in place,
handsomely done by Wood Works.
Gilded
sign and brass signage
has arrived.
Tables,
stools, and carriers for Community Room will
be ordered soon.
Community
Room portable metal shelves status
Grants
– Trustee
Brendler
Reports
e-mailed; FS10F for Phase II to be started
Legal
Aspects –Trustee
Swan. No report
Project
Manager's Report – GAB
Beeman's
completed prep of driveway and parking lot
Drains
from Clark house and our own gutters are tied into drain pipes to
river
Electrical
conduit pipe leading to high ground in back placed under parking lot
West's
installed a metal gutter in front of rear portico
Plattsburgh
paving applied binder and top coats of blacktop
Wests
constructed decorative stone wall
Community
Room windows are on order
Two
air conditioning units operating on main floor; donated one in Board
Room
Community
Room floor tiles are on site, work starts this week (7-25)
Spot
lights for corner of building will be installed later by West
Fireplace
readjustment is on the West schedule
The
Town will pour the side walk in the near future
Consensus
on handicapped railings in parking lot
Consensus
on concrete curbing on river side of parking lot
Next
meeting Aug 22, 2012,
5:30 Library Board Room.
Trustee Swan will provide refreshments.
Motion
to adjourn by Trustee Swan at 7:00.
Respectfully
submitted,
Angela
Swan
Secretary
