Minutes of Meeting
Trustees of the Chazy Public Library
June 27, 2012
Roll call and Introductions: The meeting was called to order by President George Brendler. Present were Trustees Tina Trombly, Debby Powers, Jim Meehan and Angela Swan. Also present were library director Francie Fairchild and guest Emily Castine, chairperson for Collection Development.
Friend's Report – None.
Review of minutes of May 23rd, 2012, by Angela Swan
Motion by Trustee Trombly to approve the minutes as edited. Second by Trustee Powers. Motion passed.
Treasurer's Report by Debby Powers
Motion by Trustee Trombly to accept the renovation fund report as presented. Second by Trustee Swan. Passed. Beginning balance: $4,733.19, ending balance $1,345.32.
Motion by Trustee Meehan to accept the general fund report as presented. Second by Trustee Trombly. Passed. Beginning balance $32,020.70, ending balance $30,760.44.
President’s Report: President Brendler
Reminders about being well-prepared for meeting discussions, reviewing the board packets before meetings, and being respectful when others have the floor.
Director's Report by Francie Fairchild
Story hours continue throughout the summer, summer reading camp will happen again in collaboration with the Chazy Recreation programs, June 27th story hour featured a professional story teller.
Policy Committee – George Brendler
Facilities use: No report. Trustees are asked to consider a fee-for-use policy.
Public Relations – Angela Swan
Articles re: Senior Projects placed in Lake Champlain Weekly and North Countryman.
2012-2013 meeting dates have been sent to media.
Collection Development Emily Castine and Debby Powers
We have been receiving more books than we can bar code. President Brendler would like to make collection development a priority in the coming year. Emily and Debby will work with Francie to help catch up on bar coding.
Correspondence: NYSERDA rebate received: $330. This is the second one. Total received from the lighting upgrade program to date: $730.
Outgoing President Emily Castine sent a lovely thank you note to the Trustees.
Bob Hubbell sent a thank you to the Trustees for keeping their namesake building in such good shape all these years. Excerpts were posted on Facebook.
Creative Aging Workshop – attended by F. Fairchild, G. Brendler, and E. Castine. Conclusion that it will be too much for us to handle at this time.
Const. Grant Webinar – attended by G. Brendler. We will not be pursuing Phase III funding.
Our thanks to Debby Powers for providing a new rug for the Board Room
Thank You Letter to Total Computing, Jay Letts, for speedy repair of the two Border Patrol computers and for his recent gift of software, monitors and cable.
Trustee Swan will start Archiving Board information in July.
Trustees reviewed our remaining art collection along with other objects and made decisions about which ones to keep in the permanent collection.
Keys for Friend's Room for Francie and Caroline to replace old one
Safe Combination was provided to relevant Trustees.
Picture was taken of new Board for website, including our newest member, Jim Meehan
Project Progress Reports
Fundraising – Trustee Trombly
Raffle tickets are on sale now. We are selling 200 tickets at $25 a piece for a $1,000 prize.
Alumni letter campaign has gone out. Quilt and planter will be raffled after Old Home Day. No booth this year for Old Home Day, unless we still have raffle tickets to sell.
Furnishings – Trustees Trombly and Powers
Plaques: The Board reviewed and approved the wording on several plaques to recognize major donors. Community Room furniture should be ordered soon.
Consensus to separate the metal shelving unit in the basement. Trustee Trombly will order parts, labor will be done internally.
Grants – Trustee Brendler
Charles Wood fund transfer is complete. $10,000 will show on the next treasurer’s report.
SF 10 F filed, SF 10 A filed, which completes the Phase I construction funding process.
Legal Aspects – Trustee Swan
We have finally closed on the Hubbell Building Sale. The old library was sold to Bob Hubbell for $26,000 (assessed value.) He will be reimbursing us for the kerosene in the tank, we will pay the pro-rated portion of our water and sewer bill. Trustee Swan will follow up with Atty. Cardany for clarification of our tax status under the Board of Regents.
Project Manager's Report – Trustee Brendler
Phase II Projection sheet (sent out)
Motion by Trustee Swan to accept the bid by Plattsburgh Paving for blacktopping the driveway. Second by Trustee Trombly. Motion passed. Cost: $11,250.
Motion by Trustee Trombly, second by Trustee Powers on window replacement in Community room: Cost $2,197, labor $1,000.
Consensus to purchase two air conditioning units Main Floor. Public announcements are advising people to seek relief from record hot temperatures in public, air conditioned places, like local libraries Other notes: Main floor windows all replaced,
Exterior Painting almost complete, two used border computers installed by volunteer John Brendler.
Community Room progress: floor tiles on order, West will install; kitchen items waiting, driveway and parking lot installation ready to proceed.
Review of current minutes for motions
Next meeting July 25, 2012, 5:30 Library Board Room
Motion to Adjourn my Trustee Swan at 7:15.