Minutes
of Meeting
Trustees
of the Chazy Public Library
June
27, 2012
Roll
call and Introductions:
The meeting was called to order by President George Brendler. Present
were Trustees Tina Trombly, Debby Powers, Jim Meehan and Angela Swan.
Also present were library director Francie Fairchild and guest Emily
Castine, chairperson for Collection Development.
Public
Forum
Friend's
Report – None.
Review
of minutes of May
23rd,
2012, by Angela Swan
Motion
by Trustee Trombly to approve the minutes as edited. Second by
Trustee Powers. Motion passed.
Treasurer's
Report by
Debby Powers
Motion
by Trustee Trombly to accept the renovation fund report as presented.
Second by Trustee Swan. Passed. Beginning balance: $4,733.19, ending
balance $1,345.32.
Motion
by Trustee Meehan to accept the general fund report as presented.
Second by Trustee Trombly. Passed. Beginning balance $32,020.70,
ending balance $30,760.44.
President’s
Report: President
Brendler
Reminders
about being well-prepared for meeting discussions, reviewing the
board packets before meetings, and being respectful when others have
the floor.
Director's
Report by Francie
Fairchild
Story
hours continue throughout the summer, summer reading camp will happen
again in collaboration with the Chazy Recreation programs, June 27th
story hour featured a professional story teller.
Committee
Reports
Policy
Committee – George
Brendler
Facilities
use: No report. Trustees are asked to consider a fee-for-use policy.
Public
Relations – Angela
Swan
Articles
re: Senior Projects placed in Lake Champlain Weekly and
North Countryman.
2012-2013
meeting dates have been sent to media.
Collection
Development Emily
Castine and Debby Powers
We have been receiving more
books than we can bar code. President Brendler would like to make
collection development a priority in the coming year. Emily and Debby
will work with Francie to help catch up on bar coding.
Correspondence:
NYSERDA rebate received: $330. This is the second one. Total
received from the lighting upgrade program to date: $730.
Outgoing
President Emily Castine sent a lovely thank you note to the
Trustees.
Bob
Hubbell sent a thank you to the Trustees for keeping their namesake
building in such good shape all these years. Excerpts were posted on
Facebook.
UNFINISHED
BUSINESS
Creative
Aging Workshop –
attended by F. Fairchild, G. Brendler, and E. Castine. Conclusion
that it will be too much for us to handle at this time.
Const.
Grant Webinar –
attended by G. Brendler. We will not be pursuing Phase III funding.
Our
thanks to Debby Powers for providing a new rug for the Board Room
NEW
BUSINESS
Thank You Letter to Total
Computing, Jay Letts, for speedy repair of the two Border Patrol
computers and for his recent gift of software, monitors and cable.
Trustee
Swan will start Archiving Board information in July.
Trustees reviewed our remaining
art collection along with other objects and made decisions about
which ones to keep in the permanent collection.
Keys
for Friend's Room for Francie and Caroline to replace old one
Safe
Combination was provided to relevant Trustees.
Picture
was taken of new Board for website, including our newest member, Jim
Meehan
Project
Progress Reports
Fundraising
– Trustee Trombly
Raffle
tickets are on sale now. We are selling 200 tickets at $25 a piece
for a $1,000 prize.
Alumni
letter campaign has gone out. Quilt and planter will be raffled after
Old Home Day. No booth this year for Old Home Day, unless we still
have raffle tickets to sell.
Furnishings
– Trustees Trombly and Powers
Plaques: The Board reviewed and
approved the wording on several plaques to recognize major donors.
Community Room furniture should be ordered soon.
Consensus to separate the
metal shelving unit in the basement. Trustee Trombly will order
parts, labor will be done internally.
Grants
– Trustee Brendler
Charles
Wood fund transfer is complete. $10,000 will show on the next
treasurer’s report.
SF
10 F filed, SF 10 A filed, which completes the Phase I construction
funding process.
Legal
Aspects – Trustee
Swan
We
have finally closed on the Hubbell Building Sale. The old library was
sold to Bob Hubbell for $26,000 (assessed value.) He will be
reimbursing us for the kerosene in the tank, we will pay the
pro-rated portion of our water and sewer bill. Trustee Swan will
follow up with Atty. Cardany for clarification of our tax status
under the Board of Regents.
Project
Manager's Report –
Trustee Brendler
Phase
II Projection sheet (sent out)
Motion
by Trustee Swan to accept the bid by Plattsburgh Paving for
blacktopping the driveway. Second by Trustee Trombly. Motion passed.
Cost: $11,250.
Motion
by Trustee Trombly, second by Trustee Powers
on window replacement in Community room: Cost $2,197, labor $1,000.
Consensus
to purchase two air conditioning units Main Floor. Public
announcements are advising people to seek relief from record hot
temperatures in public, air conditioned places, like local libraries
Other notes: Main floor windows all replaced,
Exterior
Painting almost complete, two used border computers installed by
volunteer John Brendler.
Community
Room progress: floor tiles on order, West will install; kitchen items
waiting, driveway and parking lot installation ready to proceed.
Review
of current minutes for motions
Next
meeting July 25, 2012, 5:30 Library Board Room
Motion
to Adjourn my Trustee Swan at 7:15.
Respectfully
submitted,
Angela
Swan
Secretary
