Minutes of Meeting
SEPTEMBER 26th,
2012
Chazy Public Libary
Trustees
Roll call and Introductions:
The meeting was called to order by President George Brendler at 5:30
p.m. Present were Trustees Tina Trombly, Angela Swan and Jim Meehan.
Also present was Library Director Francie Fairchild. Trustee Powers
was excused.
Public Forum
Friend's Report – President
Brendler provided the Friends report. The book sale ran smoothly in
the new community room and earned $610.00. Emily Castine has culled
the leftovers and arranged an ongoing book sale on
the community room shelves. Next Friends
meeting will be Wednesday, October 10 at 7:00
p.m. in the community room.
Review of minutes of August
22nd, 2012: Motion by Trustee Trombly
to accept the minutes as read. Second by Trustee Meehan. Passed.
Treasurer's Reports:
Motion by Trustee Swan and second by Trustee Trombly to accept the
Renovation Fund report. Beginning balance: $48,384.67, ending balance
$26,859.91. Motion by Trustee Swan and second by Trustee Trombly to
accept the General Fund report. Beginning balance: $36,835.11. Ending
balance: $35,489.23.
Director's Report
Medical reference books have been
purchased using the Betty Little grant funds; Francie will follow up
with the school on securing artwork for display during the coming
holidays; Knitting group has started again; E-books seminar is in the
works with Betsy Brooks.
Francie requested clarification on use
of the computer(Community) room. Consensus to start booking groups of
up to 20. No fee currently applies for use of the facility.
Committee Reports
Policy Committee – Trustee
Brendler: Committee will address Facilities Use, Computer use,
CEF policy.
Public Relations –
Trustee Swan, Battle of Plattsburgh
has generously loaned an exhibit for September. Angela will return it
soon.
Collection
Development - Murphy Civil War collection is
wonderful! Consensus to process the collection for active borrowing
by patrons.
Correspondence
Anderson Falls Heritage Museum
Keeseville ceremony: Trustee Brendler attended.
Alice T. Miner
Museum opening new display October 20 at 3:00.
Theme: Dr. George Clark. Trustees are encouraged to attend.
Unfinished business
Flag pole: Trustee
Brendler will look for the best place to display a U.S. flag using a
lighted pole attached to the building.
Flower beds:
President Brendler appointed Trustee and Master Gardener Tina Trombly
to the new Gardening committee. Master Gardener JoAnn Trombly will
assist. They have ordered 100 bulbs for fall planting in the newly
cleared beds.
Plaques status – Trustee
Brendler: Composite plaque is taking
shape; Trustee Brendler suggests
adding an Honor Roll of past trustees
(librarians) plaque
Audit status – Pam Keable has
agreed to do a simple audit of our books.
Bike Rack: Trustee
Swan and Director Fairchild urge the immediate purchase of a bike
rack so patrons can secure their bikes outside the library. One bike
has already been stolen.
New business
CCRS senior
projects – Mrs. Brown has a list of our wishes,
(shed, benches, gazebo).
Students will select choices at end of month
Snow plowing-Motion
by Trustee Meehan to pay Jim Trombly $35 per visit to cover our
portion of the snowplowing. The neighbors will also contribute
separately due to the shared driveway setup.
Computer replacement:
President Brendler recommends we start a planned replacement fund for
the 9 computers and related printers we now own.
Horizon has been
installed on the Board Room computer,
providing a quiet place to do bar coding. Trustees are encouraged to
learn how to use the system. Francie and her volunteers are having
trouble keeping up with all of the donations we have been receiving.
Community Room Use – Quick
discussion of capacity and probable uses. See above director’s
report.
Project Progress Reports
Fundraising – Trustee
Trombly: Quilt raffle will be ongoing until December after which time
the Fundraising committee will be dissolved.
Furnishings:
Kitchen cabinets have been cleaned,
art work has been placed around the library.
Grants – Trustee
Brendler will do closeout form
in October
Legal Aspects – Trustee
Swan: No report.
Project Manager's Report – Project
is almost completed. Driveway went over budget by quite a bit, but
the result should be a lasting investment. Funds will have to be
drawn from the reserve to cover all the finishing touches. Most
project-related committees will dissolve next month.
Review of current minutes for motions
Next meeting Oct 24, 2012 Chazy
Public Libary Board Room
Adjournment: Motion
by Trustee Swan, 7:05
Respectfully submitted,
Angela Swan
Secretary
