Monday, May 4, 2015

Minutes of the April 29th Trustees' Meeting (Accepted)

April 29, 2015

Trustees of the Chazy Public Library
Roll Call and Introductions:  The meeting was called to order at 5:35pm by George Brendler (President). Present were Trustees: George Brendler, Debby Powers,  Jill Beeman,  and Kristen McAuliffe, absent was  Tammy Braun .  Also, attending were Frances Fairchild (Director) and Rae McAuliffe (FOL).

 Public Forum
 Friends of the Library report:  Friends of the Library will hold its annual membership meeting on May 7 at the library at 6pm. There will be a guest speaker, Ellen Adams, curator of the Alice T. Miner Museum.

Review of minutes for March 25, 2015:
 Motion made by Debby to accept the minutes, seconded by George, motion passed.

Treasurer's Report:
Checking acct balance as of March 31, 2015 is $72,769.62.
Motion made to accept Treasurer's report by Jill, seconded by George, motion passed.
We will be getting $5000 from the Jean Marleau estate, the money will be deposited into
the Raymond James account.

Director' Report:
Focus groups are needed for the Early Literacy Community Asset Analysis, Francie will try to meet with Kristen and Tammy.
The community room has several activities scheduled in the coming month.
Jill made a motion to approve the Annual Library Report, seconded by George, motion passed.

Jill needs to get request to Stewarts for ice cream kits for Sweet Adelines event on August 6.
Karen Pepper is taking a leave of absence for the summer, we expect her back in the Fall.
CEF inquiry about our interest in movie licensing, we are not interested at this time.

Committee Reports
Collections - Ongoing.

Programs -    
Kevin Sabourin, Wednesday June 10, 6pm. ($200)
Nan Hoffman,  July 15, 6:30. ($250 from Stewarts grant)
Sweet Adelines, Aug 6, 6pm. Rain date Aug 7.($200)
Speedy Arnold, June 29 , 6:30. Unconfirmed at this time. ($125)
Larry Ebere, July 23, 6:30. Weather permitting.
Town wide garage sale, July 25.

Policies-  Hard copy of new Salary/Benefit policy was given to Trustees for their handbooks.

Public Relations -  Debby will create a Summer calendar to give to elementary students to take home at the end of the school year.

Property Maintenance – Side door is being repaired.
Dehumidifier and backup sump pump have been purchased.  
Jill will contact Girl Scouts about planting flowers around flag pole.

Old Business: 
Report to the Community pamphlet is complete.
Debby has completed the Tax Cap form online.
Carpets have been cleaned.
Security system has been installed.

New Business:
Volunteer window cleaners were a no show.
Public hearing for the budget is May 12, at 7pm, in school auditorium.
Budget vote is May 19, 9AM-8PM, school auditorium.

Meeting was adjourned at 6:35pm.
Next meeting, May 20 at 5:30.

Respectfully submitted,

Jill Beeman