Minutes
Chazy Public
Library Trustee’s Meeting
May 22, 2013
at 5:00 p.m.
Roll call:
The meeting was called to order by President George Brendler at
5:25. Present were Trustees D. Powers, T. Trombly, and newly elected
Kristin McAuliffe. J. Meehan was absent. Also present were Library
director F. Fairchild, Friend’s President C. Harding and Collection
development chairperson E. Castine.
Public Forum
Friends’ report-
Carolyn sent a large bouquet of flowers to the teacher in charge of
the NHS. She was very sorry that the Friends were unable to host
this year’s event. The Friends will have a meeting on 5/29/13 at
7:00 in the community room. Items to be discussed are the Town wide
yard sale and Labor Day book sale.
Collection Development-
Emily reported that she continues to purchase books for the
collection. Kristin mentioned that some of the new books could be
featured on Facebook. Emily would like patrons to comment on the
books as a way of increasing interest in our new purchases.
Review Minutes
of 4/24/13: Motion by T. Trombly to accept the minutes with one
correction, seconded by D. Powers. All in favor.
Treasurer’s Report:
Motion by K. McAuliffe to accept the report as presented, second by
T. Trombly. All in favor. Beginning balance:$61396.50, ending
$58631.88, $4308.24 is earmarked for special projects.
Directors’ Report:
Francie described recent workshops she has attended. Community room
use is up. Her full report is attached.
Committee Reports:
Policy-George
continues to update the trustee’s policy book.
Public
Relations-Kristin will assume this
responsibility.
Legal Affairs
will be discontinued.
Garden Committee-Tina
reported that the first class was well attended. Joann Trombly is
planning a garden series that will go into the fall. The library
grounds need attention. Tina asked for volunteers at the last class.
Tina will continue to ask at up-coming classes. Tina’s time is
limited. Mary Higgins is interested in helping.
Correspondence:
None. George just asked that we make every attempt to send thank you
notes to the community members that help us in any way.
Unfinished Business:
Hometown cable filmed our
progress since we opened. It is available on our web site.
The Gazebo is in place and
beautiful. There are a few things left to do. Tina will order a
plaque and Debby, Kristin and Tina will pick out a light fixture.
George will speak with the donor and ask about his interest in a
dedication.
Flag pole has been
installed, waiting till we have solar light to hang the flag.
Magazine racks still need
to be ordered.
The United Way (UPS) sent
5 people to help clean windows and dust the library.
The Story Crafters will be
here on 7/23.
Summer Reading Program
will finish by 7/31/13. Francie will ask Stewarts about doing an ice
cream social.
Book signing discussed,
Holly Middleton and Lorna Earl.
New Business:
George has serviced the
lawn mower and has been mowing. A large tree has been removed from
the adjacent property (with their permission). He mentioned that
there are some large rocks that could be moved near the parking area
as a barrier to driving into the river. Future project. Air
conditioners will be placed very soon.
Motion to accept the Long
Range plan by D. Powers and seconded by K. McAuliffe. All in favor.
George had a question
about the Library of Congress Website. He asked that we table this
until he speaks with J. Brendler.
Kirsten asked if we could
create a new committee that would address child and family issues?
We all agreed that it would enhance our community library. She will
act as the chair.
Organizational Items:
Budget vote passed; 182/57
in favor and K. McAuliffe was elected with 215 votes. Kristin will
go to the Town Hall and be sworn in.
George presented the slate
of officers;
T. Trombly-President, G.
Brendler-V. President, J. Meehan-Secretary, K.
McAuliffe-Corresponding Secretary, and D. Powers as Treasurer. All
in favor.
Motion to continue using
TD Bank, NBT Insurance Agency and Raymond James Fund made by T.
Trombly and seconded by D. Powers. All in favor. Tina and Debby will
have to update the signatures for the checking account.
Motion to adopt the fiscal
year meeting dates calendar made by K. McAuliffe and seconded by D.
Powers. All in favor.
G. Brendler collected the
conflict of interest forms from all trustees present.
Review of minutes for
motions
Motion to adjourn by G.
Brendler at 6:35.
Next meeting will be
6/24/13 at 5:00.
Respectfully submitted,
Tina
Trombly
