CHAZY
PUBLIC LIBRARY TRUSTEES’ MEETING
1329
Fiske Road
4/18/12
5:30 PM
1.
Roll
Call and Introductions:
Meeting was called to order by President Castine at 5:50 p.m. after
an impromptu toast to her many years of service to the library.
Present were Trustees Angela Swan, George Brendler, Tina Trombly and
Debby Powers. Also present was Library Director Francie Fairchild
2.
Public
Forum:
None
3.
Review
of Minutes of Meeting of March 28, 2012:
Trustee Brendler made a motion
to approve the minutes as amended, second by Trustee Powers. Motion
passed.
4.
Treasurer's
Report:
Trustee Trombly made a motion
to accept the general fund report as presented. Second by Trustee
Swan. Passed. Motion
by Trustee Brendler, second by Trustee Swan to accept the renovation
fund report as presented. Motion passed.
5.
Director’s
Report:
Annual report has been submitted and is being presented for review
tonight. Story hour May 5 by Kristen McAuliffe, who will be starting
her Parent Enrichment series next week. Border Patrol computer
paperwork has been submitted.
6.
Correspondence:
CEF Policy Development online learning site is planning to offer
courses in various topics. Feedback requested and discussed.
7.
Website
update:
Trustee Brendler reported that the website is up to date and is the
home site on all of our public computers.
8.
Online
Publicity Committee:
Trustee Swan reported that we are seeing an upswing in activity on
our facebook site. We have 57 “likes” and are seeing some chatter
each time we post. News of Emily’s resignation seems to have fed a
boost in traffic to the page.
9.
President’s
Report:
Thank you for the surprise gifts and toast. Next meeting will be her
final.
10.
Old
or Unfinished Business:
Annual
Report to the Community flyer
(in process): Trustees Castine and Brendler will complete this for
distribution before the town vote and will be available at the Post
Office, Town Hall and Library.
Director’s
Job Description:
Trustee Powers presented civil service job descriptions and research
and determined that the civil service description for “Library
Technician” is adequate for our purposes.
Facilities
Use Policy
(pre-Community Room completion) was presented by Trustee Brendler for
consideration. Motion
by Trustee Swan to accept the Facilities Use Policy as presented.
Second by Trustee Powers. Motion passed.
Lifetime
Art presentation
(CEF) will occur in Plattsburgh on May 24 from 3:00-5:00 p.m. Program
will feature artists and offer classes for enrichment.
Long-range
plan:
Trustee Castine will review our suggestions and report back in May.
Operating
Procedures Manual;
Director Fairchild is still working on this.
Volunteers
Policy
(reconsideration of wording): Trustee Swan will re-work the wording
regarding Trustee notification when court-ordered community service
participants are scheduled to work at the library.
Copies
of the budget
have been delivered to CCRS for voter consideration.
Director’s
evaluation
is complete. Copies of older personnel evaluations seem to be
missing.
11.
New
Business:
Clinton
County Department of Health
has sent guidelines for procedures relating to special events.
CPL’s
Annual Report
: Motion
by Trustee Brendler to accept the Annual Report as presented. Second
by Trustee Trombly. Motion passed.
Board
Self-Evaluation:
Trustee Brendler will send copies of the annual survey to board
members to complete for next meeting
12.
Project
Manager’s Report:
Fund-raising
– Committee will meet on Thursday, April 25th
to finalize plans for the big-stakes ticket raffle. Letter to alumni
was submitted in time to be included in the alumni newsletter. We
have one quilt to raffle.
Furnishings
– Trustee Castine
Children’s
Room
– halving of shelving units is set for late April. Trustee Swan
contacted the Adirondack Museum for references for
quilt
framers.
Circulation
Area
– wall cabinets are still on order
Community
Room Kitchenette
– Trustees reviewed the kitchenette design as presented by Chazy
Hardware. Trustee Brendler made a motion to accept the design. Second
by Trustee Powers. Motion passed.
Appliances
– Furnishings committee will meet at Ray’s Appliance in Rouses
Point to choose appliances.
Reading
Room furnishings:
The new reading room lamp has arrived and looks great. New task
chairs will arrive by the end of the week. Trustee Castine will look
at SUNY Plattsburgh’s art hanging system for ideas.
Signage
–needed
for at least three major areas: Children’s, Reference and Teens
Grants
Team –Trustee
Castine
Charles
Wood Grant
status and required report: Trustee Castine reported that the Charles
Wood Grant actually came with a matching grant of $10,000, which will
be released soon.
Presentation
of items listed on the ACT
grant
to be ordered from Lowe’s: Review of tech upgrades wish list one
more time before the order goes out.
Phase
I - SF10F
– closeout report for Library Construction Grant – Project
Manager Brendler is working with Treasurer Powers to complete the
form, which is required before we access the final $9,000 currently
in escrow with the State pending completion of Phase I.
Legal
Aspects Team
– Angela Swan anticipates a closing any day on the Hubbell
Building.
On-site
Construction Team
– Trustee Brendler
Phase
II
- Community
Room status:
Drywall has been installed and painted and a dehumidifying system
installed for the back side of the interior walls.
Phase
II - Motion
by Trustee Brendler to accept the bid by Roswell Beeman for driveway
improvements. Second by Trustee Swan. Motion passed. Cost: $6,221.50.
Price does not include sand and extra grading that may be necessary
once the project is started.
Plaque
Committee
– Trustees Trombly & Powers are still working on wording.
13.
Review
of Current Minutes
(for motions and seconds)
14.
Next
Meeting:
May 23, 2012, at 5:30 PM, 1329 Fiske
15.
Adjournment:
Motion to adjourn by Trustee Swan at 7:40 p.m.
Respectfully
submitted,
Angela
Swan
Secretary
