Friday, March 6, 2015

Minutes of February 25, 2015 Trustees' Meeting (unaccepted)


Feb 25, 2015

Trustees of the Chazy Public Library


Roll Call and Introductions:  The meeting was called to order at 5:30pm by George Brendler (President). Present were Trustees: George Brendler, Debby Powers,  Jill Beeman and Kristen McAuliffe. Tammy Braun was excused.  Also, attending were Frances Fairchild (Director) and  Rae McAuliffe (FOL).

 Public Forum

 Friends of the Library report: Potluck supper was well attended, potential new members.

 They are planning a Spring Tea to attract new members. There will be a slate of officers       

  To vote on at that time.  

Review of minutes for January 21, 2015:

 Motion by Debby to accept the minutes seconded by Kristen. Motion passed.

Treasurer's Report:

Checking acct balance as of Jan 31, 2015 is $78,574.50.

We have plenty of money available to purchase books.

 Motion to accept Treasurer's report by Jill, seconded by Kristen.

Budget was discussed, Motion was made to accept the budget by Kristen , seconded by Jill. Requesting $37,500 from taxation and a total budget of $42,725 for the 2015-2016 budget.

Director' Report:

Francie will attend CEF workshop on February 26 on Early Literacy Community Asset Analysis. The Annual report for the state is due Monday, March 2. Francie will let the board know when there is a copy for review. George reviewed the Property Tax Cap

Information. Forms were emailed to the Director on Feb 25. The Tax Cap form is due in May before the budget vote, and the Tax Freeze form is due by July 21 at the start of our fiscal year.


No activity

Committee Reports

Collections - No activity to report.

Programs -    Kristen is working on some youth activities. We are hoping to schedule the Sweet Adelines with an ice cream social with Stewarts in early August, the Sabourin program in early June. Nan Hoffman is scheduled for July 15, at 6:30.

Policy – Updated pages were inserted into the Trustee Handbooks for Staff Contact sheets and meeting dates.

Public Relations -  

We are still trying to figure out a way to get students in the library club at school involved in our library activities. George will send Linda Martin some pictures for the school’s spring newsletter.

Property Maintenance – Side door needs to be looked at, as it is not closing properly.

Dehumidifier will be purchased for spring.  

Old Business: 

More research will be done about a panic button.

New Business:

Work is being done on the Report to the Community pamphlet.

A motion was made by Jill to purchase a half page ad in the Chazy Music Theatre program. Seconded by Kristen. Motion passed.

Debby will need to get a petition signed to run for new term.

Meeting was adjourned at 6:55pm.

Next meeting March 25 at 5:30.

Respectfully submitted,

Jill Beeman