MINUTES OF THE MEETING
March 27, 2013
Trustees of the Chazy Public Library
Roll call and Introductions:
The meeting was called to order at 5:00 p.m. by President George
Brendler. Present were Trustees Tina Trombly, Debby Powers, Jim
Meehan Also present was Library Director Francie Fairchild.
Review of minutes of January 23,
2013: Trustee Trombly moved to accept the minutes
as read, second by Trustee Powers. Motion passed.
Treasurer's Report:
Motion by Trustee Trombly to accept the treasurer’s report as
presented. Second by Trustee Meehan. Motion passed. Beginning balance
was $65,286.65 Ending balance was $59,228.42.
Committee Reports
Collection Development –Board
agreed that books on display for sale in the basement should
occasionally be boxed up and replaced with different titles for sale.
Boxed books could be sold at the yearly sale.
Policy Committee – No report
Public Relations –Hometown Cable
visit planned.
Legal Affairs – No
report
Garden Committee –
The Cooperative Extension has agreed to a spring garden workshop at
our library on a Saturday. The session will be coordinated with
Joleen Wallace from Cooperative Extension with assistance of local
master gardeners Joann Trombly and Ken Burger.
Fund Raising – No
report
Director's Report –
Annual Report not yet submitted.
Programs:
CEF course regarding instruction of seniors in computer use will be
attended by the Chazy Library director and Rini Green, June 14, 2013.
The date of the course to be offered for seniors at the Chazy
Library by Rini Green is not yet determined.
Senior
arts course grant has been submitted.
Motion made by
Trustee Trombly to authorize funding of $350.00 for Story Crafters as
part of the Library Summer program. Trustee Powers 2nd
the motion. The motion passed. The
evening of July 23, 2013 is scheduled and will be publicized. It may
be explored to determine if the Friends would like to help sponsor
the session.
Activities;
The board requested that the director not only track the quantity of
cards issued monthly but that books checked out be tracked to help in
the assessment of library use over a period months. There was
discussion that the library must be more than just a source of books
and be a center of multi information sources and community
resource center and available for activities of groups and
individuals of the community. Currently individuals are using the
community room for activities on an occasional basis. The Board
affirmed there is no charge for not for profit organizations. Use by
individuals for gatherings will be addressed on a case by case basis
and establishing a proper policy should be discussed at a future
date.
Director will attend a
Web-inar on Early Literacy, a 1 1/2 hr. workshop at CEF. Will attend
a CEF course regarding on-line help resources: “National Network of
Libraries of Medicine” Mid-Atlantic. Two workshops – 3 hrs each.
Correspondence
Treasurer
will send a receipt to Norman Laurin for the donation to the library,
with confirmation of the library’s the tax exempt status.
Unfinished
business
Bistro table and chairs completed the
grant activity fullfillment.
Board agreed to replace the long black
runner on the first floor with one of a different color
No billing from Jimmy West or Charlie
Brean has been received yet for their work on the first floor
shelving /countertops.
It was decided that no additional light
switches are needed in the basement.
The list of the library board and
directors are on display on the first floor.
Trustee Powers made
a motion to purchase a gazebo from Adirondack Sheds for $6353.35.
Trustee Trombly 2nd
and the motion passed. A deposit has been submitted.
Trustee Powers made a motion to approve
$500 for the purchase of the flagpole for the front grounds
of the library. Trustee Tombly 2nd. The motion passed. President
Brendler and Trustee Meehan will proceed determining the proper
height and specific pole with project completion targeted before
Memorial Day 2013
New
business
Budget for 2013-14
submitted. Petitions are assumed submitted.
(Action-)
The old library sign will be renovated and
displayed.
The board discussed the director
keeping a daily log book of activities to assist the director and
board in execution of needed activities. (Action)-
After discussion the board requested that the director instead
produce a record of daily weekly monthly activities, which will
assist in the mangement of the library especially during absences of
the director and assist with time allotment. September agreed to as
a due date.
After discussion of the plaque to be
displayed on the Gazebo which will be purcahsed with the funds
provided by Norman Laurin, it was decided that the (Action)-
President would contact Norman Laurin to get more details. (Action)-
The board will discuss further the plaque and a dedication ceremony
after more information is obtained.
Review of current minutes for motions
Next meeting April 24, 2013 Chazy
Public Libary Board Room. Trustee Trombly will not be able to attend
Motion to adjourn by
Trustee Meehan at 06:15 p.m.
Respectfully submitted,
Jim Meehan for Angela
Swan
Secretary
