MINUTES OF THE MEETING
FEBRUARY 27th
, 2013
Trustees of the Chazy Public Library
Roll call and Introductions:
The meeting was called to order at 5:30 p.m. by President George
Brendler. Present were Trustees Tina Trombly, Debby Powers, Jim
Meehan and Angela Swan. Also
present were Library
Director Francie Fairchild and Friends group President Caroline
Harding.
EXECUTIVE SESSION:
President Brendler called for executive session, which was held until
5:37 in the Brendler Board room.
Public Forum
Friend's Report – Caroline
Harding reports that the Friends have not met
since November but they do have money to spend on the library and
would welcome a wish list from Francie for minor purchases.
Review of minutes of January 23,
2013: Trustee Trombly moved to accept the minutes
as read, second by Trustee Powers. Motion passed.
Treasurer's Report:
Motion by Trustee Trombly to accept the treasurer’s report as
presented. Second by Trustee Swan. Motion passed. Beginning balance
was $60,715.36. Ending balance was $67,801, of which $6,109.20 is
earmarked for specific programs and projects, including the Gazebo
donation, a major book donation and the Development Association grant
for specialized programs.
Director's Report – Annual
Report is now online; CCRS 4th
grade masks are now on exhibit, SUNY intern is in
the works, coming hopefully in April for 3 hours/week for 15 weeks,
Debby and Tina continue to volunteer to bar-code books and weed the
shelves on the weekends, the library was
closed one Saturday in February due to snow, Feb book sale
wasn’t publicized on facebook, but the half
price sale is going well,
Programs:
Rini Green has agreed to offer a basic computer course
for senior citizens at the library (consensus to use Development
Grant money to cover costs), Creative Arts Grant is
in progress, but is quite lengthy and
detailed. Projected cost for the program will be about $3,000 and
requires in-kind contributions from us. Grace Potthast is helping
with the paperwork. She will be teaching it on Thursday afternoons in
April in the community room. Diane Sabourin will be doing Story Hour
on March 2. The theme will be “March into Mittens.”
Trustee
Trombly expressed frustration at the inconsistent methods used at our
library when shelving books, particularly with reference to the
mystery fiction books. She feels strongly that all fiction should be
shelved alphabetically by author. Francie prefers to put the new
mysteries on a separate shelf in the new book section. No consensus
was reached.
Committee Reports
Collection Development – Trustee
Powers presented a spreadsheet report of books purchased so far from
the Kern donation. Emily continues to
purchase new books while weeding
downstairs book shelves, boxing extra for sale, discarding others.
George has removed the excess shelving and discarded those books, as
discussed at the January meeting.
Policy Committee – No report
Public Relations – Lake Champlain
Weekly Kern article was not printed,
Hometown Cable visit planned for updating since last visit.
Legal Affairs – No
report
Garden Committee –
The Cooperative Extension has offered to do a spring garden workshop
at our library one Saturday. Trustee Trombly will follow up.
Fund Raising – No
report
UNFINISHED BUSINESS
President Brendler
presented several gazebo designs for our consideration. Consensus to
look into other vendors. Review of estimate for cost, which will
exceed the donation we received for this purpose.
President Brendler
presented the new framed list of all of our past Directors,
which turned out beautiful. Cost was $98,
frames were donated. There is also a
Trustees list, which cost $89. Four
Border computers have been received, SATA
150 hard drives and Windows 7 installed by Total Computer, two free
monitors, power cables $300. John Brendler
continues to volunteer many hours as our IT source, which is greatly
appreciated. He has begun our planned computer replacement program
already with the replacement of one of the adult computers upstairs.
HP4050 laser printer damaged, JGB
replaced network interface card $25
Student project:
One of the CCRS seniors has volunteered to build and donate a bicycle
stand as his senior project. We look forward to
receiving it.
Flag pole
placement in the spring (carrying to spring)
NEW BUSINESS
ACTION on proposed budget for 2013-14:
Trustee Trombly made a motion to accept the proposed budget, option
B, as presented. Second by Trustee Meehan. Motion passed. Trustee
Powers will submit it for publication in time for the elections.
Consensus to change
Trustee meeting times back to 5 p.m.
Bob and Joann
Trombly stopped by the library,
along with Karen O'Connor, to present a
beautiful stained glass piece in memory of their
friend, Cindy Bodine. The framed
work is a scene from "Bonnie's Best Day" by James Harris.
"This was a favorite story of Allison and Katie Bodine and one
of Cindy's favorite children's authors," said Joann. Artist
Andrew Beath created the work, which is on display now in the
children's section of the library. The
lovely piece now hangs in the rear window of the childrens’ room.
Shawn and Judy Moore also contributed to the memorial project.
Purchased two boxes of multi-purpose
copy paper $50 on sale
Trustee Powers has
ordered a new office chair for the staff
area. Consensus to also purchase one for the bar-code workspace.
Consensus to
purchase two narrow wall mounted magazine racks
for the reading room.
Consensus to
install an open drawer/sliding shelf for installation under the
counter in the bar coding area. The space is currently unfinished and
will help de-clutter the bar coding area.
Review of current minutes for motions
Next meeting MARCH 27th ,
2013 Chazy Public Library Board Room
Motion to adjourn by
Trustee Swan at 7:00 p.m.
Respectfully submitted,
Angela Swan
Secretary
