Minutes
of the Meeting
January 23, 2013
Chazy Public Libary
Trustees'
At the
Brendler Board Room
Roll call and Introductions:
The meeting was called to order at 5:30 p.m. by President George
Brendler. Present were Trustees Angela Swan, Debby Powers, Tina
Trombly and Jim Meehan. Also present was Director Francie Fairchild
Public Forum
Friend's Report – Carolyn
Harding was not present. President Brendler
reported that, per Carolyn’s e-mail, the Friends made $750 at the
Holiday Open House in the community room. President Brendler also
reported that he has moved some shelving into the Friends’ storage
room for their use.
Review of minutes of November
28, 2012: Trustee Trombly made a motion to accept
the minutes as corrected (Community Room capacity is 68, not 69).
Trustee Powers seconded the motion and it passed.
Treasurer's Report:
Trustee Powers moved that we accept the treasurer’s reports for
the months of November and December as presented. Second by Trustee
Meehan. Motion passed. We had a beginning balance of $29,726 and an
ending balance of $60,715 thanks to a deposit of $35,000 for from the
tax levy. Trustee Powers presented a breakdown of expenses and it
was decided to request funding of $35,000 again this year on the
school budget ballot.
We received several
significant donations during the past two months: $5,000 memorial
donation for a new gazebo, $800 for youth and special needs, and $500
for books, which will be triple-matched by a grant from Grainger. An
additional $4,072 was deposited as the last installment of the
construction grant.
Director's Report –
Community Room use is slow but steady; monthly
story hour is going well; SUNY hasn’t gotten back with us on the
use of interns; we still have Betty Little grant money to spend.
Trustee Swan will forward a list of suggested titles in the Health
and Wellness category; Mrs. Pothast from CCRS has expressed an
interest in offering an art course at the library as part of the
Creative Aging Workshop program being
sponsored by CEFLS.
Committee Reports
Policy Committee – Trustees
forum continues; update of policies and Handbook
continues; investigating amount to charge for renting Community Room
Collection
Development –The CCRS sixth grade
donated the books they earned from the elementary
Scholastic book sale. Special thanks and a pic went out on Facebook.
Trustee Powers has single-handedly processed over 400 books in the
past few months while Trustee Trombly has continued to weed the
collection and pull books needing new covers or labels. The Trustees
thanked them for their many hours spent in the library on weekends.
Public
Relations – Lake Champlain Weekly will do
an article on the Kern donation ($2000)
Trustee Tina Trombly
wrote a nice letter to the editor about the library; Facebook
continues to be active.
Legal Affairs – No
report
Garden Committee No
report
Fund Raising
– Trustee Trombley reported that we made $105 on
the quilt raffle and $1545 on the Holiday Book Drive.
Unfinished business
Jim West
created box enclosure for sump pump at no charge
to us. Portico metal gate to be done later.
"SmartShield" purchase
for public computers has been made.
Computer
replacement progress: Trustee Brendler reminds
us to plan to replace the computers on a rotating basis.
Need system for
dealing with on-going book sale and fresh gifts of used books,
amount displayed, storage of books for Friends' Annual Book Sale.
It was generally decided that we should dispose of the books on the
metal shelving and take the unit down since it takes up too much
room. Books that don’t sell over a reasonable period of time will
be separated out for Trustee Brendler to discard. It was generally
decided to run a book sale in February with 25 cent paperpacks, 50
cent hard covers ad $5.00 per bag. It was suggested that Cornerstone
Book store might be interested in picking some up.
Flag pole placement in the
spring (passed in Nov)
New business
Sunshine Fund deposits
are due. $20 per Trustee.
Year At Glance
Trustee Brendler added action items for the
Director as well.
Trustee
Trombly made a motion to gratefully accept an anonymous
gift of $5,000 for Garden/Gazebo
construction. Trustee Brendler is working on plans for the project,
which will include a pavestone walkway.
Dev. Assn gift
for youth and special needs, $800. Consensus
to spend some of the funds on a computer training course for seniors
at the library. Francie will find a teacher for it.
Review of current minutes for motions
Next meeting February 27, 2013
Chazy Public Libary Board Room
Motion to adjourn by
Trustee Swan at 7:00 p.m.
Respectfully submitted,
Angela Swan
Secretary
