Minutes
Chazy Public Libary
Trustees' Meeting
Brendler Board Room,
1329 Fiske Road
November 28, 2012
Roll call and Introductions:
The meeting was called to order by President George Brendler at 5:30
p.m. Present were Trustees Jim Meehan, Tina Trombly, Debby Powers and
Angela Swan. Francie Fairchild, Library Director, was also present.
Public forum:
Friend's Report – President
Brendler gave the Friends report. The Friends will be decorating for
and hosting their annual Holiday Open House in
the community room on Sunday, December 2, from 11:30 to 2:00. Baked
goods are welcome as are donations for the gift basket raffle. All
donations must be received by Saturday noon. They have placed a large
sign at the corner of Fiske and Route 9 for advertising. The theme
will be “A North Country Christmas.”
Review of minutes of October 24,
2012: Motion by Trustee Meehan to accept the
minutes as edited. Second by Trustee Powers. Motion passed.
Treasurer's Report:
Trustee Trombly moved that we accept the treasurer’s reports as
presented. Second by Trustee Meehan. Motion passed. We have closed
the renovation fund account, officially ending the renovation
project. The general fund had a beginning balance of $35,489.23,
ending balance of $34,051.74.
We have been
making a lot of book purchases, many using private donations. Trustee
Swan asked for clarification on the Kern/Grainger donation. Lee and
Kay Kern donated $500 through a triple match program. Grainger then
sent $1500 in a separate check for a total of $2,000. Francie will
send a thank you note.
Director's Report – We
have opened an Amazon account for book
purchases, the e-book down loading class
was well-attended and informative, the Betty Little grant funds have
finally been spent on science books. No progress on the idea of
getting an intern from SUNY Plattsburgh.
COMMITTEE REPORTS
Policy Committee – Trustees’
forum continues with George participating,
reminder to update the
Trustee handbook in the new year
Public Relations – Angela
did an article for the Trailblazer which
was well-received. Trustee Brendler handled the website
renewal with Matt Smith, who is in the process of
updating it. Facebook following is nearing 100. Brief discussion of
Adirondack Coast minute YouTube video. Trustee Swan will follow up.
Collection Development –
Trustees Powers and Trombly spent many hours this month bar coding
new books for the collection and culling the old collection. The Kern
donation has been processed with bar coding and name plate
recognition.
Legal Affairs – No
Report
Garden Committee-
No report until spring. Tina donated and planted several shrubs and
100 bulbs. Spring will be beautiful at the library next year.
Fund Raising – Tina
and Angela will staff a raffle table at the Open House
and draw the winner at 2:30.
Holiday
book drive: Trustee Swan will
get the letters out this week, before the Open House.
CORRESPONDENCE
CCRS tax funds received
$35,000. Deposit will show on the treasurer’s
report next month.
UNFINISHED BUSINESS
Flag placement decided:
Trustee Swan made a motion that we purchase a new flag to be mounted
on a permanent pole in the front of the library. Cost will be about
$300. Second by Trustee Powers. Motion passed. Project to be
completed in the spring.
FS10F Closing report
status:Trustees Brendler and Powers will complete
the paperwork this week. Final grant payment should be received
within the month.
Trustees Honor Roll calligraphy
plans: Trustee Brendler is looking at various
designs for the new display.
West Bros. Created box enclosure
for sump pump, portico metal gate to be done later.
The new box can hold the weight of a person.
"Deep Freeze" on
public computers status -Jim Lucas and John Brendler
are looking at a network system for updating all the computers at
once from one main control computer. The system involves an annual
contract. John will work on installing it this week.
Computer replacement progress,
contact Mike Briscoe: No
report.
Book sale continues, new
donations will be stored for next year.
NEW BUSINESS
Community Room
President Brendler
thanked Trustee Powers for selecting and purchasing new stools for
the coffee bar in the community room.
People are
starting to use the community room for meetings.
President
Brendler emphasized the need to pursue new uses and groups.
Received
Certificate of Occupancy: Capacity is officially
68.
Plattsburgh.
Paving and Beeman's trucking installed a drainage system
around parking lot
Board Open House decorating and
plans: Laura Shambo of North Country Floral has
donated the wreaths for this year. Trustee Swan will send a thank
you.
Conference phone status:
Trustee Swan purchased a new phone for the circulation area that can
be used for conference calling in the community room. It worked well
for a recent meeting there.
January collect Sunshine Fund:
President Brendler reminded the Trustees to bring $20 each to the
next meeting to add to the Sunshine Fund.
January review coming
up: Trustees should be prepared to go over the Long Range
Plan and do "Evaluating Board Effectiveness"
E-Books: Trustee
Trombly moved that we give $100 to CEF
for use in building up their e-book collection. Second by Trustee
Meehan. Motion passed.
Review of current minutes for motions
Next meeting January 23*, 2013,
Chazy Public Libary Board Room
Motion to Adjourn by Trustee Swan, 6.49
p.m.
