Chazy Public Libary
Trustees' Meeting
Community Room at the
Chazy Public Library
OCTOBER 24,
2012
Minutes
Roll call and Introductions:
The meeting was called to order by President George Brendler at 5:40
p.m. following an informal dedication of the Brendler Board Room by
the Trustees in recognition of George’s work as Project Manager
during the remodeling of the Clarke building. Present were Trustees
Tina Trombly, Debbie Powers and Angela Swan. Jim Meehan was excused.
Also present were Francie Fairchild, Library Director, Caroline
Harding, Friends President, and Emily Castine, Chairperson for
Collection Development.
Public Forum
Friend's Report – Carolyn Harding
reported book sale revenue of $630. The
fall meeting has been rescheduled for November 7 at 7:00 in the
library community room. Plans are in the works for the annual Holiday
Tea. The Friends are in the process of moving into their new storage
room at the library.
Review of minutes of September
26th, 2012: Trustee Trombly made a
motion to accept the minutes as read. Second by Trustee Powers.
Motion
passed.
Treasurer's Report:
Motion by Trustee Trombly to accept the treasurer’s reports as
presented. Second by Trustee Swan. Motion
passed. Beginning balance in the
general fund: $35,489.23, ending balance $34,051.74. Renovation fund
beginning balance: $22,654.76, ending balance $1,933.19. The
renovation fund will remain open for a few more months until the
final grant money arrives.
Director's Report – Miss
Potthast brought some life-size mummies for display at the library.
They were part of a school art project last year;
Volunteers have been bar coding new and
donated books and seem to be finally catching up; Trustees expressed
disapproval for double booking the community room. The Brendler Board
room was not intended for public use. Francie will correct the
current situation and refrain from booking groups in the Board Room;
Francie will know the dates of the E-book down loading class
soon; Francie notified the Board that the CEF
newsletter deadline is Friday and it has been a while since Chazy has
submitted an article. Trustee Swan will write an article about
George, Emily and the completion of the renovation project.
Committee Reports
Policy Committee – Trustee
Brendler encouraged all Trustees to log on to the Trustee Forum on
the web. Password is available from him or Betsy at CEF. Community
Room policy book is in use and working very well. Thanks to Trustee
Powers for assembling it.
Public Relations – Trustee
Swan attended a workshop on the legal aspects of social media. Brief
discussion of website updates
Collection Development –
Emily Castine/Trustee Powers. Murphy Civil
War collection has not yet been bar coded, but
most of the rest of the books have been processed and are on the
shelves.
Legal Affairs – No
report.
Garden Committee:
Trustee Trombly has planted 100 bulbs in the garden area and donated
shrubs from local landscapers.
Fund Raising – Quilt
raffle sales have been slow, but should do well at the upcoming Tea.
Annual book drive is coming up. Angela will get the letters out as
usual.
Unfinished business
Pictures and plaques status –
pictures are hung, composite plaque
complete, amended charter reframed and hung; Brief
discussion of what a Trustees Honor Roll plaque might
look like.
Audit status – Trustee
Swan moved to table the audit until next summer. Second by Trustee
Trombly. Motion
passed.
FS10F Closing report status –
Will be sent in
by early Nov.
West Bros. Installed front side spot
lights, kitchen drawer pulls, service room dead bolt
Jim Lucas and John B. hooked up the
rest of computer ports in the basement
Flag placement choices:
Final decision will be made at the next meeting on a freestanding,
lighted flag display.
New business
President Brendler
reminds Trustees to check the Year at a Glance
every month to see what is due.
Ameriprise
generously donated a used
laser printer to the library.
CEFLS website – Chazy Public
Library picture updated
CCRS senior projects –
Michelle LaBombard expressed interest in the bike rack project, to
coordinate with Alex Misiaszek as mentor
Computers – more Border
computers are available, left message with M. Driscoe; John
Brendler, our tech consultant, suggested we
keep extras on hand for rotation when the current ones are ready for
replacement.
Community Room Use – Current
bookings include the Literacy Volunteers, a
weekly knitting group, Sara Gravelle forum
and the NENYS Maple Producers
Assn.; The book
sale is ongoing and continues to bring in money.
Excess books have been rotated out for recycling; Friends will serve
food for the Tea in the community room this year.
Excess
Dr. Clark memorabilia has been
turned over to Alice T. Miner museum and
five items from the barrister book
case were loaned to the museum for their current
Clark exhibit.
Furnace cleaned and inspected
Oct. 18th
Certificate of Occupancy
inspection Oct 23rd . Still no word on
official capacity.
Parking lot drainage, upper
flower bed drain have been finished.
Long Range plan document review
and "Evaluating Board Effectiveness":
Both are annual items on the Year at a Glance and are due soon.
Prepare for Director's performance
evaluation (Jan.)
Review of current minutes for motions
Next meeting November 28, 2012
Chazy Public Libary Board Room
Motion to Adjourn
by Angela Swan at 7:55.
Respectfully submitted,
Angela Swan
Secretary
